Clients
The companies that have chosen for Solid Online
We are happy to be of service to these organizations
Clients
Every day over 100.000 flex workers work through RGF Staffing at different companies and institutions in Europe, mainly in the Netherlands, Belgium, Germany and France. RGF Staffing is part of Recruit, one of the largest HR services in the world, known for brands such as Start People, Unique and Indeed.com.
The Shared Service Center of RGF Staffing NL uses Solid Online for the robotisation of time processing and invoicing. RGF Staffing offers its clients and flex workers their own portals in which hour processing and invoicing are facilitated, but often customers already have their own systems. To link to these, Solid Online has been developed based on the SETU HR-XML standard. Currently, over 10,000 digital invoices from customers’ systems are automatically processed via Solid Online every week. These are followed by the processing of salaries and invoice files in the back office systems of RGF Staffing, after which Solid Online provides the digital invoicing to the customers. RGF Staffing is able to implement new customers without the intervention of programmers. With every new customer implementation, the efficiency of this form of robotisation is proven.
Both staff at the central administration, as well as consultants in the country, are released from repetitive administrative actions. This is accomplished by smart business rules that can be created in Solid Online. Payments and invoicing are handled faster, fewer errors are made, and costs are saved. As a result, customers and flex workers are better served, with higher satisfaction as the end result.
Erwin Haselbekke
Product Owner Billing & E-services
RGF Staffing
Actief Werkt! has been active in the temp agency industry for more than 25 years. The company is part of the Actief Group, an international company with an extensive network of offices in the Netherlands, Belgium, Germany, and Austria. ActiefWerkt! is a temp agency with a unique personal approach. The temp colleagues of Actief Werkt! are practical people and with an education level up to MBO-plus. Personal contact is key to the corporate culture of Actief Werkt! They speak the language of their temp colleagues and know what moves them. With over 20 years of experience with personnel in logistics, production, services, agricultural, and food, Actief Werkt! understands the needs of their customers. They use flexible labor and knowledge of HR to help move their customers forward.
Solid Online facilitates remuneration and invoicing for Actief Werkt! Solid Online also ensures that invoices for independent contractors and intercompany organizations are generated and sent.
Theo Kooijmans
Application Architect
Actief Werkt!
“Solid Online gives us the opportunity to digitize the timesheet output and invoices for practically every customer. We set up automatic payment for customers in no time. We can also arrange a solution for complex billing issues in an instant. With the recipe settings in Solid Online, we can easily define exceptions per customer.
In addition to the standard staffing processes and Invoicing, we have recently invested in the optimizing the intercompany and freelance process together with Solid Online. By generating and sending invoices on behalf of the freelancer and intercompany party, we have been able to make a big step. In terms of content, the invoice corresponds to the specified hours and so it can be processed fully automatically. This allows us to quickly generate invoices and most importantly, pay them!
By implementing Solid Online we have implemented flexibility as a standard”
Booking.com is the world leader in online reservations for accommodations. Every day more than 900.000 rooms are booked through Booking.com. The offer of Booking.com consists of nearly 800.000 active properties in 221 regions around the world. With 170 offices in over 60 countries it is no surprise that Booking.com has a large flow of information and finances.
The workflow of the complex financial process behind Booking.com we have tuned in Solid Online. Through tasks, information is collected from a variety of stakeholders worldwide. This may include answers to predefined questions or to upload an export from another system. All this information is automatically processed in an old and familiar Excel sheet by Solid Online. This Excel sheet can be downloaded and customized via the sandbox, through the check- out / check-in mechanism, so that all information can be validated. After approval via our smartphone application, the document will be converted to a format which will be read into SAP. To make the data even more transparent, a number of reports are developed, and also the Pivot analysis tool is used.
Flexcraft recruits, selects, mediates and guides temporary workers in the construction, technology, industry, production, transport, logistics, warehousing, hospitality, care and food sectors. Flexcraft was founded in 1993. The Flexcraft Group has since grown into a company where more than 10,000 temporary employees work every day. At the head office, 150 employees work on growth, quality and continuity.
Flexcraft employment agency has opted for the Connector with an interface between OTYS and Easyflex. Flexcraft needed an optimization of the recruitment process, with fewer manual actions. Solid Online has therefore realized a two-way interface for Flexcraft between ATS (Apllicant Tracking System) OTYS and the back office system, Easyflex. Candidates, customers & contacts, placements and documents are exchanged between both systems.
Because these systems are integrated, all relevant data now flows automatically to the desired system. The Flexcraft employees no longer have to worry about this. The data is always up-to-date in any system, without errors and without delays in input or changes. This way, Flexcraft has the advantage of the specialist features of each package, while for their employees it is as if they only work with one system. This saves a lot of time and increases the ease of work! By creating an automated interface, the process is organized efficiently and effectively. Automatic data exchange avoids intensive and error-prone manual work. This automation now provides an optimization of the process and a scalable foundation for the future.
For a group of 25 Charlie works hirers this is now a completely automated process. First time right without any user interference. The hours realized from the Transformer flow directly into the payroll and invoicing engine of Mysolution. At the base, the Solid Online Hours Transformer imports the required data from customers, candidates, and placements from Mysolution. On the other hand, the hirers send various hours and declaration file formats. Then, the hours are grouped, checked, and enriched with the necessary Mysolution information in the Transformer. When the hours have gone through the entire workflow, the Transformer creates the required SETU timecard for Mysolution. During the project, the consultants have translated the business requirements into the one-time set-up. Complex unraveling is also applied, such as converting clock times and applying the correct collective labor agreement rules.
Because the Transformer automatically processes the hour files of the customers and sends them to Mysolution, Charlie works no longer has to manually book or process the hours for these customers. Therefore, this facilitation in time processing immediately speeds up Charlie works’ remuneration. A true improvement for Charlie works, its customers and their temporary workers!
Caroline Witzier
Manager Business Support
Charlie works
“Solid really surprised us in the field of guidance and support. In addition to the fact that their tools absolutely add a lot of value, we have experienced the forward thinking in solutions and the fast action handling from Solid as very pleasant. Even if we sometimes did not know how or were unable to do it ourselves, Felicienne and Richard were there for us with an idea or solution.”
Brainbridge was founded in 1998 as a small independent company but with a great vision: “to be the market leader in providing innovative Workforce & IT solutions”. Brainbridge has since grown into a strong and reliable partner in the field of secondment of IT consultants, Vendor Management and Contract Management. The combined use of both permanent employees and freelancers is one of the greatest challenges of our time. Brainbridge allows organizations to flourish by offering solutions for these kinds of personnel challenges.
Brainbridge Workforce Solutions, now one of the market leaders in providing innovative Workforce & IT solutions, has moved to a new ATS, Bullhorn. Together with HRLinkIT, Solid Online realized the transition. HRlinkIT ensured the correct setup of the Bullhorn environment and Solid Online ensured a smooth Data Migration from the old ATS to Bullhorn.
Tens of thousands of records had to be migrated to realize the transition to Bullhorn. To ensure a smooth Data Migration, we started with an extensive preliminary phase in which Brainbridge’s wishes were mapped out. Based on this, a CSV export was prepared and a test migration was done, after which the data was transferred to Bullhorn via the API. Brainbridge has now been working successfully for several weeks in Bullhorn, where all data can be found in the right place.
Ellen Luckx
Recruitment Manager Brainbridge
“From the first contact with Sam and Marnix, our Account Managers, we experienced a very professional collaboration with Solid Online. In the first step, our wishes were mapped out very extensively. Subsequently, Martine successfully carried out our Data Migration. We would therefore like to thank her for the personal, transparent and fast approach to this project. We can look back on a pleasant collaboration with Solid Online, based on trust, consultation and quality!”
Logistic Force is an HR service provider with 19 branches in the Netherlands. They are specialized in staffing within the transport and logistics sectors. Logistic Force helps powerful people to a better job and helps organizations fill in the flexible shell. Sometimes for a day, often for a longer period to a permanent job. For Logistic Force, people are the most important feature of an organization. Especially in a world in which technology plays an increasingly dominant role, people are becoming more important. Work will continue to change. Without human development there is no progress and growth!
HR service provider Logistic Force has opted for the Solid Online Connector with an interface between AFAS and Acture. Logistic Force uses AFAS as back office system and Acture for absence guidance. Acture takes care of the entire absence process for companies, and combined with the Connector, Logistic Force no longer has to worry about absence at all. Sick reports only need to be registered in AFAS and from there everything runs automatically. According to Logistic Force, the Solid Online Connector saves the company one FTE of administrative actions, a nice time saving!
How does the Connector interface work
Acture has its own, self-developed software system, Klout7. The Solid Online Connector runs between Klout7 and AFAS. When Logistic Force receives a sick report, they register it in AFAS. The Connector retrieves the sick report and translates it into the format that Klout7 needs to process it. When the temporary worker has recovered, the recovery notifications from Klout7 will follow by e-mail. Acture takes care of the complete handling of the absenteeism process for Logistic Force. The recovery notifications enter the Connector by e-mail and are automatically implemented. At the same time, the absence report is closed in AFAS. The Connector works as a “black box”, which means that the Logistic Force employees do not see the data flowing through the Connector. The required data is automatically placed in the correct location in both systems.
Jeroen Wouters
Functional Manager
Logistic Force
“It is very nice to work together with professionals who speak the same “language” and also have a substantive understanding of the process. As a result, the implementation went very smoothly. In this project we learned from each other, which ultimately led to a better solution than projected in advance.”
For over 20 years, Hammer Techniek & Detachering has specialized in the staffing of skilled workers in Construction and related sectors. Based in Rijssen and Delden, they are well known in this area when it comes to the temporary employment of personnel in the Construction and Engineering sector. Hammer Techniek & Detachering has an open and transparent relationship with its clients. Mutual trust is of utmost importance and most of their clients have been with them from the very beginning. Both the clients and the temporary workers are paramount for Hammer. Temporary workers are well suited with work clothing and personal protective equipment. They often work with Hammer for long periods of time or come back when looking for new work.
Hammer Techniek & Detachering is gespecialiseerd in het uitzenden van personeel in de Bouw en Techniek. Zij gebruiken als ATS systeem (Applicant Tracking System) en
Hammer Techniek & Detachering specializes in staffing in the Construction and Engineering industry. They use OTYS as their ATS system (Applicant Tracking System) and Easyflex as their back office. Solid Online realized a Connector interface between the two systems. The related topics are Candidates, Clients/Contacts, Placements and Hours. Data entered in OTYS is automatically transferred to Easyflex. This eliminates the need for Hammer employees to transcribe and correct data. It is now just a matter of checking and adjusting where necessary. This saves the staffing agency a lot of time, because all data is now always synchronized and up-to-date in both systems. The transfer mechanism of hours data has been newly developed by Solid. Hammer is the first customer to use this functionality. From now on other companies that use OTYS and Easyflex can also choose to transfer the hours data, such as worked hours, vacation hours or sick hours from OTYS to Easyflex through the Connector.
Stijn Beverdam
Account Manager
Hammer Techniek & Detachering
“From January we started working with a new software package, Easyflex. To safeguard the current processes within our company we also continued to use OTYS as recruitment software for our front office. To optimize our processes and seamlessly connect these systems without further actions, we sought contact with a company that could achieve this. Solid Online was perfectly able to help us with this. Through conversations, close communication and a lot of research we finally have an interface that is ideal for us.”
“Go Digital, stay human“. The VANAD Group consists of 4 companies, Engage, QuandaGo, Tangelo software and Early friday. These companies all make use of state-of-the-art technological possibilities while the human side always comes first. The binding force within the VANAD Group is a strong belief in both people and technology. Automated where advantageous, personal where possible, always focused on serving the interests of the customer.
VANAD Engage has chosen the Solid Online Connector with an interface between Carerix and Loket.nl. All data that VANAD needs for the recruitment and administrative processing of staff for their own call centers, flows automatically from Carerix to Loket.nl through the Solid Online Connector.
The interface was specifically made for VANAD Engage, the Contact Center company. This is one of the 4 companies within the VANAD Group. They do their recruitment in Carerix and use Loket.nl as their back-office software. There main business is corporate recruitment, where VANAD recruits staff for their own call centres. Candidate data, assignments and documents are automatically updated from Carerix in Loket.nl via the Connector. Thanks to this Connector interface, VANAD Engage no longer needs to manually transcribe data from one system to another.
Recruitment
VANAD Engage
“The project went very smoothly. Unfortunately we do not always have the best experience with IT projects, but with Solid Online everything was completed smoothly and within the agreements. The contact was very pleasant and especially the speed stood out. Even if we submit a support ticket, a response is given very quickly, which is very pleasant.”
Be IT is the secondment organisation for motivated, talented Azure and Microsoft 365 professionals. For these professionals, Be IT looks for challenging IT projects that fit their ambitions. “At Be IT, we believe that everyone deserves an employer where he or she really feels at home. Where it feels like you are being paid for what you love most. We do not only look at the content of the assignment, but especially at the professional. Who are you and when are you at your best? Be you, Belong, Be balanced…”.
Recently, Be IT switched to Bullhorn as its recruitment system. Solid Online handled the data migration from the old ATS package to Bullhorn. Solid Online offers 3 flexible options for delivering the data to be migrated. Be IT chose the API option. With this Solid Online retrieves the data directly through the API. The project only required a short preparation period. The migration itself went very smoothly and Be IT had a seamless transition to working with Bullhorn.
Frank Konijnenbelt
Director
Be IT
“We have been working with Bullhorn for a few months now, and all the data we need is available as we had discussed with Solid Online beforehand. Together with Martine, we were able to realise the data migration within the agreed time. We would like to thank her very much for her keen eye and drive to make this migration a success. We are therefore very satisfied with the course of this project!”
24/7 drive Belgium is the employment agency for the transport sector in Belgium, specializing in the recruitment, selection and deployment of professional truck drivers with a C(E) driving license. 24/7 drive offers training courses for future truck drivers and also provides mandatory refresher training according to the guidelines of Code 95. The branch managers and employees of 24/7 drive thoroughly immerse themselves in the corporate culture and logistic processes of their clients. In this way they anticipate specific wishes and ensure the right match with drivers. And that for 24 hours a day, 7 days a week.
24/7 drive Belgium recently chose OTYS as their new ATS system. The extensive functionalities within the OTYS software are a great match for their needs and purpose. 24/7 drive uses the Brightstaffing system for their back-office processes. To keep the data between OTYS and BrightStaffing aligned, Solid Online has realised a Connector interface for 24/7 drive. When data for candidates, clients or contact persons is added or changed, it is now automatically synchronised between OTYS and Brightstaffing. This means it is no longer necessary to manually enter data twice, which saves significant amounts of time plus it prevents errors and discrepancies.
Before activating the Connector interface, Solid Online executed a Data Migration from the old ATS system to OTYS. 24/7 drive chose the option of delivering the data to be migrated as an export. Solid Online ensured that all the data was transferred correctly from the old data structure to the new structure in OTYS. The migration went smoothly, which allowed 24/7 drive to switch seamlessly from the old ATS to OTYS.
Nathalie Neskens
Operations Manager
24/7 drive Belgium
“It is pleasant doing business with Solid Online. Solid reacts very quickly to questions and requests, things are handled well and quickly. The front side approach is well thought out, but Solid thinks beyond execution. The interface works so well that you actually forget that something is running in the background to take care of it all. We can clearly see when there are error messages and what is happening. All in all, we are very satisfied with our choice of Solid Online.”
B&P Professionals has chosen the Solid Online Connector. It’s an interface between their recruitment software Carerix and their back office software Easyflex, for the topics Candidates and Documents. The connection works both ways. The candidate and the accompanying documents, such as the id-certificate, are transferred to Easyflex at the moment this is indicated in Carerix. Then the administration continues in Easyflex. For candidates who have received the status “Active” in Easyflex, the contract data is shot back from Easyflex to Carerix. Thanks to the Solid Online Connector, B&P Professionals do not have to enter assignments into Easyflex manually. Thus, placement data is never again forgotten or entered too late. On top of that, transfer errors are a thing of the past and contract details are always correct in both packages.
Niek Bleumink
Director B&P Professionals
“By realising these interfaces, we can work more efficiently and reduce the number of human errors”
4people puts people first, because according to them, people are the most important success factor within organisations. The secondment agency is specialised in engineering and recruits technical professionals for leading clients in Engineering and Construction, Infra & Environment. 4people is there for professionals on HBO/WO level and for clients within various technical branches. By connecting with clients and technical professionals, 4people fulfils ambitions. They offer professionals training and coaching and build a personal relationship with them in order to find the best job for them. For clients 4people is an extension of the organisation on the labour market. With their knowledge of the industry, 4people can mediate in specific technical positions. 4people listens, asks questions and uses an open and honest approach. They are the link between supply and demand for your career or organisation.
Recently, 4people switched to Bullhorn as its ATS (Applicant Tracking System). Solid Online realized a Connector interface between Bullhorn and Simplicate, the back office system of 4people. In addition, Solid has linked their financial system, NMBRS, to Bullhorn via the Connector. Thanks to these two connections, 4people no longer needs to maintain data in three different systems; this is now all arranged automatically.
Data Migration to Bullhorn
Before the Connector interface was realised, Solid Online first took care of the Data Migration for 4people, transferring all the data from the old ATS system to Bullhorn. 4people chose our Weekend option, whereby the data migration was done during the weekend. The week before the data migration, 4people was still working in their old ATS system, and after the weekend, they could immediately start working in Bullhorn, where all the data from their old system was neatly arranged. In a weekend migration, data that is used less frequently is transferred the week after. This way, the migration can be carried out quickly and no data is overwritten.
Twee Connector koppelingen
4people was the first company for whom Simplicate was added to the Connector! Now that Simplicate is part of the Connector eco-system, other companies can also easily make use of this link. The link between Bullhorn and Simplicate allows candidate, customer, placement and contact data to flow from Bullhorn to Simplicate.
With the second Connector connection for 4people, candidate and placement data flows from Bullhorn to NMBRS. This way, 4people has all the most recent data at hand for the payment of the candidate.
In case something changes in the candidate data, like for instance the phone number, this only has to be adjusted in Bullhorn. This change will then automatically be implemented in NMBRS and Simplicate via the Connector.
Femke Wolbrink
Senior Backoffice employee
4people
“At the start of the cooperation, I was somewhat hesitant: “I hope Solid Online understands our intention.” After a conversation with Richard Baas, in which we discussed our work processes, the trust was won! Sarissa van der Meer took us through the process and thought along with us about our wishes. Félicienne Minnaar kept us well informed about the status of the project from beginning to end. All in all, a very pleasant cooperation of which we can now reap the benefits!”
Loyal Interim was founded based on the conviction that we can deal in a more sustainable way with hiring, secondment and consultancy in the Netherlands. This world is in need of change on several aspects, especially when it comes to openness and an honest way of doing business. Therefore, transparency is the foundation of Loyal Interim. This provides significant benefits for both employee and client. The most important: loyalty, coming from their people. Loyal Interim always ensures the right match. With smart tooling and a large network, they select the best professionals for the assignment, who together form the right mix of talent, skills and experience to make the job a success. They are professionals who perfectly complement project teams. Only then synergy will arise between the team members, which contributes to optimal cooperation. Loyal Interim has a network of professionals that is constantly supplemented with new talent. For example, they work closely with study and student associations throughout the country. Loyal Interim keeps an eye on developments in the market. as a result, they can switch quickly and are a flexible partner.
In 2021 Loyal Interim acquired the specialist recruitment agency for IT professionals PHIND. Loyal Interim recruits, selects, guides and places top talent with its partners in both the private and public sector. Loyal Interim specializes in Risk & Compliance, Legal, business IT & Data. The acquisition also meant a switch for Loyal Interim to Bullhorn’s recruitment software. Loyal Interim uses AFAS as a financial package. Loyal Interim opted for the Solid Online Connector for the data exchange between Bullhorn and AFAS.
Both Loyal Interim and PHIND each used a different recruitment software package. Prior to realizing the Connector link, Solid Online took care of the data migration of the 2 old software packages to Bullhorn for Loyal Interim. Through a Weekend Migration, in which a few fields were updated at the request of the customer in the following week, all data was quickly available in Bullhorn and Loyal Interim was able to continue working in the new package, where all data could be found in the right place.
The Connector interface between Bullhorn and AFAS ensures the exchange of candidate data and assignment information. The interface is a so-called two-way interface. This means that if there is a change in a candidate or assignment in Bullhorn, this change is automatically reflected in AFAS, but also vice versa. The Connector ensures that the data is always up to date in both systems, so that all Loyal Interim employees know that they are working with the most recent data.
Roel ter Horst
Business Controller
Loyal Interim
“Solid Online provided good guidance during our data migration and building the Connector. The implementation went quickly and smoothly, while our specific wishes have been listened to in the meantime. I can recommend Solid Online to everyone for a collaboration.”
P-services is a specialist in everything related to personnel management. Meaning, in temporary employment, payroll, salary administration, HR advice, and absenteeism support – specifically for intermediaries – back office services. They do this in all possible branches and throughout the Netherlands. With years of experience and in-house experts they can permanently unburden entrepreneurs when it comes to personnel services. Good employership is paramount in everything P-services does.
P-services uses Graydon for checking the creditworthiness of their prospects and customers and Mysolution is their back-office system. Solid Online has built an interface between Mysolution and Graydon, so that creditworthiness of prospects and customers is automatically updated in Mysolution. This means P-services is saving a lot of time, previously they had to manually check and keep track of the creditworthiness of their customers every year.
Through the Solid Online Connector credit reports are requested from Graydon in three cases: for new relations, when there is a change in the creditworthiness of a company, and one year after the last credit report has been requested. Graydon collects data from different sources and signals changes that are important for P-services. This concerns, among other things, financial calamities, credit limit information, and the Graydon rating. The obtained report is automatically added to the client’s file in Mysolution.
Previously, P-services had to manually look up the credit report for each customer in the Graydon portal and download this every year. Then the report has to be uploaded in the customer card in Mysolution where the fields had to be filled manually. Now, because of the integration between Graydon and Mysolution the information from Graydon is automatically updated in Mysolution. This solution does not only saves P-services time, but also ensures that credit data is up to date and correct at all times.
Vincent Vonk
Manager Finance & Control P-Services
Trend People is a committed, accessible and recognizable employment agency that offers various forms of services: temporary employment, secondment, recruitment & selection and payrolling. Trend People is active in the office, healthcare, logistics & technology sectors. The company always revolves around fast and professional mediation with quality as the starting point. With personal attention and genuine interest in both candidates and employers, Trend People knows how to make the most successful match time and again.
Trend People started to use the front office software of Carerix last year. It was essential that the new front office could be linked to their existing Easyflex back office. The Solid Online Connector was the right solution for this. Solid Online has a partnership with both Carerix and Easyflex, allowing Trend People to be directly linked to the Connector for the interface between Carerix and Easyflex.
How does this interface work?
Data of candidates, clients and contact persons are entered by Trend in Carerix. When a placement is realized, this data is automatically transferred to Easyflex via the Connector. Via this integration, the placement is also created in Easyflex, whereby the wage statement data and wage period data of a flex worker are directly added. Information about the status of the data transfer is sent back to the user in Carerix, so that the employee sees at a glance whether the data has been successfully transferred to Easyflex, when the data was last synchronized or what action is still required to successfully transfer the data to the back office. Data adjusted or enriched in Carerix at a later time are automatically updated in Easyflex within a few minutes.
Anette Huisman
Regional Manager Trend People
Synergie is an all-round HR service provider with a special focus on Transport, Logistics and Industry. The company is a specialist in personnel work and advice, temporary work and recruitment & selection, but also in-house services, outplacement and training. Synergie Netherlands is part of the French Synergie Group S.A. Over the years, the company has grown into a multinational company, which is now active with more than 600 branches in fifteen different countries. The organization consists of 4 parts; Synergie International Recruitment, Synergie Logistics, Synergie Employment Agency and Global Cross Sourcing. Every day, more than 50,000 candidates are employed from all these locations. This makes Synergie Groep S.A. one of the market leaders in France and ranked 5th in Europe.
Synergie Uitzendbureau uses OTYS to match temporary workers to open vacancies. They use Nocore as the back office. To keep the data synchronized between the two systems, Synergie Uitzendbureau uses Solid Online’s Connector.
How does the Connector work at Synergie Uitzendbureau?
When the candidate is placed in OTYS for an assignment, the data of this temporary worker is transferred to Nocore via the Solid Online interface, including notes that have been added in OTYS for notification to the Nocore back office. In addition, active customers and contacts are synchronized between both systems. Changes that are relevant for the front office and the back office application are implemented in OTYS. Solid Online ensures that this data is updated in Nocore within a few minutes. This integration saves a lot of time because retyping data is not necessary.
This way the employees of Synergie Uitzendbureau have time to spend on things that really matter!
One interface for three solutions:
1. Automatic billing of recruitment feesThe recruitment and placement of candidates is managed in the Otys system. All fees are directly synchronised with the Solid system for invoice generation. Users have full flexibility: they can immediately invoice any fee, invoice at a later date, grant discounts etc.
2. Automatic processing of expense claims
When a candidate incurs expenses as part of the recruitment process, these are uploaded in Solid. The expense is automatically routed through an approval process. Solid captures the amount and date on the receipt and generates financial entries. The candidate can be reimbursed and with a few simple clicks an invoice is generate, approved and sent.
3. One central client view
Information about invoiced expense and revenue is of course available in Solid. At the same time, all invoiced amounts are instantly updated in Otys. Also the invoice pdfs are directly made available in Otys. This provides one central client overview in Otys.
Tim Rau
Owner and Director RAU | CONSULTANTS
Kennisjobs uses the back office functionality of BrightStaffing for the invoicing and payment of temporary workers. Carerix has been operational since mid-October for the recruitment, selection and placement of candidates. Solid Online streamlines the recruitment process for Kennisjobs by linking the front office Carerix to the back office system. Because data no longer needs to be transferred manually from the front office to the back office, Kennisjobs saves a lot of time. In addition, errors are prevented.
Quickly transfer data and create contracts
Data of candidates, customers and contact persons are initially entered in Carerix. As soon as this data is required in BrightStaffing, it can be transferred to the back office system with “the push of a button”. When a placement is realized in the recruitment system, an email is sent to the back office employees of Kennisjobs containing the contract information recorded in Carerix, and the request to create a contract for this placement in BrightStaffing. Contract details that become available at a later date are complemented in BrightStaffing.
Kennisjobs has chosen to manage data changes of candidate, customer and contact persons from the front office. Only data that is relevant for remuneration and invoicing are maintained in the back office. Relevant changes are automatically synchronized to the other system via the Connector, all within minutes. As a result, the data in the front and back offices of Kennisjobs remain the same.
Hendrik Bogaert
Manager
Kennisjobs
“It was pleasant to work with the professional people from Solid Online. We always felt they were strongly committed as if it was for their own company that they wanted to make it succeed.”
SD Worx offers complete services in the field of salary administration, employment law and tax support, HR processes and HR software. These can be bundled in an integrated package or delivered in separate parts. SD Worx works in the Netherlands and beyond. With a unique total package of software and services, SD Worx makes an important contribution to a professional Payroll & HR policy of its customers. SD Worx helps companies to help their employees, from A to Z. By making full use of SD Worx solutions, employees as well as teams and organizations achieve better results.
SD Worx staffing & recruitment uses Easyflex as its back office, and recently started using Carerix as its front office. It is essential for SD Worx that the data in both systems is the same. Solid Online, together with Carerix and HRLinkIT, took care of the data migration from Easyflex to Carerix, so that the data of clients, contacts and candidates are up-to-date in both systems. In addition, SD Worx uses the Solid Online Connector for the link between Carerix and Easyflex.
Built-in company credit check
Between Carerix and Easyflex a credit check takes place in which the customer is assessed. The credit check is requested by Carerix and sent to Easyflex via the Connector. The result of the credit check is entered in Easyflex, and from there it flows back to Carerix. This way, SD Worx knows exactly how much they can spend or how many people can be placed at a customer.
Data exchange between Carerix and Easyflex
Customers, contacts, candidates and placements are entered and updated by SD Worx in Carerix. All data required for error-free remuneration and invoicing, such as requests, customer, candidate and contact person, flow through the Connector from Carerix to Easyflex. If relevant new information arises in Easyflex, for example when a placement ends, this information flows back to Carerix.
With all data complete and continuously up-to-date, SD Worx is ready to quickly and accurately place and pay candidates.
Kristiaan Bossinga
Manager BPM department SD Worx
Movares is a consultancy and engineering company that provides products and services in a wide area, ranging from mobility to water and energy. Collaboration, an open attitude, and room for innovation are very typical aspects of Movares’ work in the world of infrastructure and mobility. Contributing to a liveable, accessible, and sustainable country (the Netherlands) is the common thread running through their activities. This comes forward in the projects of Movares, as well as in its business operations. Movares is the cleanest large consultancy and engineering company in the Netherlands with the lowest CO2 emissions. Their engineers and consultants always come up with technically achievable and creative solutions. They deliver solid work based on well thought out plans. Together with their clients, partners, and knowledge institutes, Movares realizes successful and future-proof solutions for complex issues.
Movares has opted for the Solid Online Connector with an interface between Otys and AFAS. Candidates are created in Otys and are linked to a job opening. As soon as the job opening has been set to ‘accepted’ status, the information of this candidate is transferred to AFAS via the Connector. Movares chose to let Otys be the leading system. This means that changes within existing candidates are implemented in Otys. The Solid Online Connector ensures that these changes are visible in AFAS within approximately one minute.
Roelof Oppenhuis
Projectmanager
Movares
As a social employment agency, Flexpay thinks along with its talents. Flexpay’s mission is that participation is possible for everyone who can and wants to work. At the same time, Flexpay facilitates and relieves employers. This way, Flexpay supports talents with a disability and other job seekers by offering a workplace. Self-esteem, development, social contacts and (partial) financial independence are important issues for talents with a disability or distance from the labor market. Having a paid job stimulates this. Flexpay’s aim is to realize the transition to a direct employment relationship between employer and employee. Flexpay also ensures consistent payment of salary. This provides peace of mind, allowing talents to develop better and often move on to permanent employment with a client. The employee’s peace of mind translates into a lower absence rate due to illness and fewer dropouts. Additionally, talents feel they are taken seriously and have indicated that by having an employment contract they have a better focus on the home situation. Creating possibilities is much more effective than looking for the single right answer.
Social employment agency Flexpay has opted for an interface between Otys and Easyflex by means of the Solid Online Connector. The connection for Flexpay ensures a more efficient data flow between their Otys and Easyflex environments. Flexpay has chosen Otys as the leading system. The connection starts as soon as a Flexpay employee presses the “Send to ConnectYourFlex” button during an assignment in Otys. After pressing this button, the assignment and the associated flex worker and relation will be transferred to Easyflex by the Connector. In addition, flex workers, relations and placements that are already sent, will be updated in Easyflex if they are changed in Otys. The Connector will send changes made in Easyflex back to Otys so that there is no data difference between the 2 environments.
Nicole Gelderman
Administrative Assistant Flexpay
Kramp started out 65 years ago as a small one-man business. Now Kramp has grown into the largest supplier of parts and accessories for the agricultural sector in Europe. At Kramp, many top brands come together. Kramp is active in more than 24 European countries, but there is still a family culture that cherishes its local origin. For example, Kramp’s customers are serviced by a local partner, specialists who know the market and speak the customer’s language. As a company active in the agricultural sector, Kramp knows how important it is to treat the environment well, and their product range is therefore becoming increasingly sustainable. Kramp sells products with an FSC (Forest Stewardship Council) label, and all packaging bears the Green Dot logo. This logo indicates that the company makes a financial contribution to the selective collection, sorting and recycling of packaging. Kramp knows the market and the possibilities to make work simple and efficient. Kramp has the largest range of technical parts in Europe with a powerful logistics network and professional support. Whether a company is active in the Agri-market, Garden & Park sector, Earthmoving or Machine Construction: Kramp keeps companies running.
Solid Online realized two Connector interfaces for Kramp: one between Randstad and Workday, and one between Mysolution (Timing) and Workday. With these interfaces, the candidates and placements automatically go from both Randstad and Mysolution to Workday.
Patrick Grootaarts
HR Digital Specialist
Kramp
Novisource is a Business & IT consultancy company with a strong focus on business service providers in the financial sector (banks, insurance companies, pension funds & asset managers). Novisource offers change capacity within the business themes of Regulatory change and Digital transformation, supported by knowledge and expertise in the field of Information services (data management & application integration) and Information security. Novisource’s consultants understand the world in which financial companies operate and have the right experience and knowledge of: products, processes, legislation and regulations and the associated IT landscape within the financial sector. This enables them to support changes in the total chain for this sector. Novisource works with knowledge teams and Novisource’s consultants connect theory with practice, aimed at continuous improvements. This way, they contribute in a sustainable manner to the change processes of their clients. The core values of Novisource are ‘enthusiastic’, ‘connecting’, ‘decisive’ and ‘enterprising’. These are reflected in the way Novisource invents, learns and practices. This way, Novisource helps its clients to realize change ambitions.
Novisource has opted for the Solid Online Connector with a link between recruitment software Carerix and financial software Exact Online.
Novisource works with both its own (internal) professionals and external professionals, such as freelancers. All contracts with clients are recorded in Carerix. The timesheets of all professionals are also kept in Carerix. Before this data is processed in the financial administration in Exact Online, a periodic overview report is generated. This report contains not only the timesheets per consultant, but also contract information, such as sales rates, cost price, contract duration, customer information, etc. As a result, the completeness and correctness of turnover and cost price can be determined very quickly and easily and productivity is mapped in detail. The data is then ready for invoicing. Once the sales invoices have been created and processed in Carerix, they are retrieved from Carerix via the Connector and sent to Exact Online. Based on the information sent, a sales entry is automatically generated here on the correct ledgers, cost centers and cost units. Since this process is fully automated, the chance of errors is very small and costs are saved.
Christian Plaizier
Financial Director
Novisource
“We chose Solid Online’s Connector because it enables us to quickly and easily check contract data and time registration for correctness and completeness. Until recently, revenue recognition was a labour-intensive exercise, but fortunately this is a thing of the past thanks to the Connector. The automated booking from Carerix to Exact Online is also very reliable and fast. The implementation went very accurately and smoothly thanks to a very pleasant and professional collaboration with Solid Online. We are already thinking about extending the Connector to other systems we use, such as Nmbrs.”
AnyLinQ helps organizations to take the next step in a data-driven world – now, later and in the future. AnyLinQ ensures customers to have their data available, so that they can manage and use it properly. Anylinq also helps to extract value from data, so that companies can make a difference. In addition to advice and support, AnyLinQ also offers specialists who design and implement innovative projects and services. They use a self-developed model which is called IT.Redefined. A new look at IT where the customer really comes first. AnyLinQ connects technology, knowledge, and services.
AnyLinQ has opted for the Solid Online Connector with an interface between AFAS (job offers, realization of projects) and the recruitment software Carerix.
Data from AFAS to Carerix
Incoming job offers from clients are entered into AFAS by AnyLinQ. Via the Connector all the information from the job offer is transferred to Carerix, including the corresponding sales contact and if applicable also the end customer. In Carerix, internal and external employees are matched to these job offers.
AFAS Data from Carerix to AFAS
Employees are created in Carerix. As soon as an employee is placed in Carerix for the first time, the information of the candidate is transferred to AFAS via the Connector. For employees who enter through a supplier, it includes the linked creditor. Also, the documents that are required in AFAS are included. For example, a copy of the Chamber of Commerce extract, a confidentiality form, or a signed employment agreement. These documents are automatically removed from Carerix, so that these are only available at the location where they are needed for business operations, in this case that is AFAS. When the status of the job offer in Carerix changes to Closed (not scored) or Scored, the enriched information is returned to AFAS. This includes rate agreements, work agreements and placement information. As a result, the user in AFAS has the correct data available to create the project in AFAS.
AnyLinQ has chosen for AFAS as the leading system. This means that changes to existing job offers (forecasts), sales relations and candidates are implemented in AFAS. The Solid Online Connector ensures that these changes are visible in Carerix within about one minute.
The user is kept up to date about the status of the data transfer through notes and reports in Carerix. This allows immediate action to be taken if incorrect or incomplete information has been entered.
MultiFlexx has opted for the Solid Online Transformer for the invoice processing of freelancers. How does it work?
Masterdata to AFAS
The master data of the freelancers, suppliers, and clients are imported into the Transformer from FMS. A creditor is created in AFAS for the freelancers and other suppliers. Existing creditors are updated. Relevant data is imported, such as invoice type, invoice frequency and funding percentage. Freelancers can opt for self-billing or receive a pro forma invoice with all the necessary information for invoicing to MultiFlexx. Other suppliers receive a pro forma invoice for commission, in other words the commission + wages (onward invoicing).
Placement and compensation
On a weekly basis the relevant placements, hours, and allowances are obtained from FMS and imported into the Transformer. The hours are automatically grouped in the Cockpit based on the invoicing data of the freelancer or supplier, taking the invoice frequency into account, amongst other things.
Overview
It is possible to upload invoice attachments which are sent to the freelancer or supplier. In addition, a final check can be done on the content of the invoice or pro forma. This is then sent to the freelancer or supplier. A copy is sent to the MultiFlexx administration, so that they have an overview of all the e-mails that have been sent from Solid Online. After the self-billing has been sent, a financial transaction is automatically created in AFAS for the corresponding creditor. The financial department of MulitFlexx can immediately see when which amounts must be paid. After the pro forma has been sent, an obligation is automatically created in AFAS for the corresponding creditor.
By using the self-billing (reverse billing) solution within the Solid Online Transformer, MultiFlexx and their freelancers are assured of a fast and error-free process of all invoice data. This makes the financial settlement a lot easier.
Stephen van Houwelingen
Financial director MultiFlexx
ZuidZorg is a home care organization that does everything in its power to make their clients’ lives a bit more pleasant. Whether it concerns light care or complex care, ZuidZorg offers clients good care throughout Southeast Brabant in the Netherlands. ZuidZorg works with qualified and professional employees who, together with the client, investigate what they are able do themselves and where they need care and support. This way, clients can continue to do as many of the things that are important to them. ZuidZorg offers everyone, young and old, the opportunity to live at home longer, in a safe and pleasant way.
ZuidZorg maintains close contacts with general practitioners, specialists, municipalities and social organizations and is an important extension of their care. Thanks to all these connections, ZuidZorg occupies a key position in the neighborhood. No matter what kind of care it concerns, ZuidZorg is trusted and close by!
ZuidZorg recently opted for OTYS Recruitment Software for the recruitment & selection of new employees. Loket.nl is used for salary processing. ZuidZorg has opted for a link with the Solid Online Connector between OTYS and Loket.nl for the exchange of candidate and contract data. As soon as an employee’s contract has been created and approved in OTYS, the information required for salary processing is transferred to Loket.nl. This way, data does not have to be manually retyped and salary processing can take place correctly and on time.
Working on ambitions together has been the motto of Teamflex personnel services for the past 13 years. Central to this is a continuous search for development of talent. Training and guidance play an important role in the development of the temporary employees as well as the regular employees. By having its own driver training, professional educational partners, assessments, and job interviews, Teamflex is continuously expanding its flexible and permanent teams with motivated and qualified individuals.
Teamflex is operating in different fields, including transport, logistics, civil and construction engineering and office personnel. The candidate is put central in the search for a suitable job to ensure that the candidate is matched to the right position. With additional training and/or courses, there are countless opportunities for candidates to develop further. As mentioned before, working on ambitions together!
Solid Online has realized an interface between OTYS and HelloFlex for Teamflex. Data of candidates, customers, contact persons and placements are automatically exchanged between both applications at the desired time. The necessary information about the employment contract, the candidate, customer, and contact person are passed on to HelloFlex, so that the payment can take place in the back-office software.
Michiel Kuiper
Senior Application Manager
Teamflex
De Pooter has been providing happiness at work for over 70 years. Their specialty lies in the secondment of MBO and HBO (Bachelor) skilled technicians and logistics professionals. These people work on challenging projects in the process, manufacturing, food, and the supply chain industry. De Pooter believes in the power of people, excelling in life when doing something they are good at and doing something that they enjoy. This forms the basis for their services: the secondment of personnel and offering recruitment & selection solutions for companies.
De Pooter has chosen for the Solid Online Connector with an interface from Carerix to Helloflex for the following topics:
- Clients, departments, and contact persons
- Candidates
- Contracts
- Documents
- Notes
The old interface of De Pooter needed a replacement. Solid Online has taken over the specifications of the old interface and has expanded this with new wishes. Important additions include transferring relevant candidate and contract documents to HelloFlex and creating notes/tasks on the contract. Furthermore, the integration of Solid Online supports the exchange of departments amongst the clients. When the information of the client is saved in Carerix, it is transferred to HelloFlex. The relevant departments are added there, which become available in Carerix via the interface. Through the useful filter option in Carerix, the user in Carerix simply selects the correct department for the placement. When this placement is passed on to HelloFlex, the contract is directly linked to the correct department!
Valérie Esselbrugge
Office coordinator
de Pooter
ANTS is a flexible, transparent and service-oriented company, specialized in human resources. The planning employees arrange the best team for all their customers, every day. A specialty of ANTS is that they arrange flexible, qualitative and stable teams for manufacturing companies. They are committed to clear communication, like to think along with the wishes of customers and, partly because of this, they have grown rapidly since the start in 2017. Ants has a young and dynamic team, known for taking good care of their people!
From now on, for ANTS, candidates are automatically linked between Plan4Flex and HelloFlex through the Solid Online Connector. When the status of the candidate is set to ‘Active’ in HelloFlex, the Connector retrieves the data and transforms it into the structure of Plan4Flex. Secondly, the candidate can be planned in Plan4Flex. This process saves valuable time in transferring candidates, because this doesn’t have to be done manually. This provides again a successful connection with the Solid Online Connector!
Every day, the recruiters of Ruimbaan are putting hundreds of temps to work in different sectors in the area of Gouda, Rotterdam, and Alphen aan den Rijn. The company has been around for 30 years, during that time a lot has changed in the temporary agency world. For example, in the early days the data from job seekers and companies was collected in an actual card catalog. Despite the current digital era, personal contact is the most important thing for Ruimbaan. After all, temporary agency work remains human work. Ruimbaan invites applicants for an intake interview so that they get to know them well. Since Ruimbaan also knows its customers very well, the employment agency can make a good match. In addition, they are creative in coming up with solutions for work processes within organizations. The slogan “Getting the Job Done – Thinking Differently, Working Differently” fits perfectly in all of this.
Ruimbaan has opted for the Solid Online Connector between the recruitment software called OTYS and the back-office software called Freepack. The extended standard package for financial and temp administration of Freepack has been added for Ruimbaan to the Connector. A significant amount of time has been put in realizing this connection, because a number of specific translation tables and conditions had to be worked out for this. The patience was rewarded with a dynamic solution that exactly meets the wishes and cannot be found anywhere else. All data of placements, candidates, clients, and contact persons are immediately visible and are exactly the same in OTYS and in Freepack, without the manual retyping procedure. This reduces the administrative burden for Ruimbaan and prevents errors from happening.
Patrick Verkaik
Marketing Manager
Ruimbaan
Temp agency Haldu Group, located in Groesbeek, focuses on sending out professionals in the construction, engineering, and automotive industry. Recruitment and selection are all about professional, personal, and close contact with the team, which consists of a great variety of specialists.
Recently, Haldu Group has changed their existing back-office for the software of HelloFlex/FlexService. For several years they have used Carerix for the recruitment and selection of professionals, with which they can easily keep track on all commercial activities within the organization.
Solid Online has taken care of the data migration of the clients and contact persons from Carerix to HelloFlex. The test migration that was carried out has enabled Haldu Group to correct data in Carerix where necessary, for example when the entered visiting address or invoice address of the client was not correctly filled out. The product migration went very well because of this.
To reduce the administrative burden and to prevent errors from happening when manually retyping data from Carerix to HelloFlex, Haldu Group has chosen to use the Solid Online Connector with an interface between Carerix and HelloFlex for candidate, client, and contact person data.
The Connector provides a very nice interaction between the data in Carerix and HelloFlex. Relevant candidates, clients, and contact persons from Carerix are created in HelloFlex via an interface. Then, these are visible in FlexService as well. After leading modifications in HelloFlex, the data is updated in Carerix. Several useful features increase the user friendliness. The date and time of the last synchronization is shown in Carerix so that users are always up to date on the latest situation. Any errors are directly visible for the user in Carerix so that the user can immediately follow up and correct them. The status of the candidate, client and contact person is also synchronized between the two systems. Is the candidate leaving the employment in HelloFlex? In that case, the status is also updated in Carerix so that Haldu knows whether to include this candidate in the recruitment process.
The Solid Online Connector interface for Haldu Group is completely set up according to the wishes of this temp agency and tailored to what suits their business process. Efficient and effective!
How does this work?
With the Solid Online Connector the agencies, contact persons, and positions from Carerix are sent to the Transformer. E-mails from the agencies are automatically forwarded to the Transformer by Splendit. Since the clients are known, these can be recognized with the e-mail address of the original sender. Then the position from the e-mail subject is checked against a translation table. The translation table contains the existing positions from Carerix with possible customer names. When all data is known in the Transformer, the job offer is automatically created in Carerix. If any information is missing, Splendit can fill this out in Carerix, or create an extra translation table entry in the Transformer, after which this customer or position will from there on be processed into a job offer.
Toni Sommerfeld
Contracting & Quality Manager Splendit
Tops personeel (TOPS staffing) is the dedicated specialist within the landscaping and civil engineering industry. With personal attention, clarity, and expertise, Tops is valuable distinctive for the employee and the employer. TOPS focuses on knowledge development, knowledge sharing, and delivering quality. They look at the individual behind the application and are very driven to find the best match.
TOPS recently decided to switch to Bullhorn’s Recruitment Software. Solid Online has provided the data migration of clients, contacts, candidates, placements, previous work experience and notes from the existing temp agency software towards Bullhorn. All information that is required in the recruitment process is available in Bullhorn.
In addition to the data migration, Solid Online has realized the interface between Bullhorn and HelloFlex for TOPS. Data from candidates, customers, contacts, and placements are automatically exchanged between both applications at any desired moment. The needed information about the contract, candidate, customer and contact person is passed on to HelloFlex, so that the payrolling can take place in the back-office software.
Melvin Wernert
Senior advisor TOPS personeel
Tankpersoneel / Ready4You (Petrol station personnel) provides a complete range of services when it comes to personnel placement. Thanks to years of experience in the industry and the cooperation with all the big brands, such as Shell, BP, and Esso, Tankpersoneel / Ready4You knows exactly which employee is the right fit for which job offer at these petrol stations.
Solid Online has built a clever custom tool for Tankpersoneel / Ready4You. In this tool, the hours and expense claims from the planning module of Plan4Flex can be uploaded. Then, these hours and expense claims are automatically sent as an XML invoice file to the financial software Exact Online. Once it has arrived in Exact, the file is automatically formed into an invoice in the desired format of the receiver. From here, the invoice can be sent to the customer of Tankpersoneel / Ready4You.
Marco Lub
Operational manager Tankpersoneel / Ready4You
Bolap.nl is a temp agency specialized in “clever” personnel. They mainly provide personnel for the construction-, demolition-, production-, logistics- and cleaning sectors. For one of Bolap.nl’s logistics customers, Solid Online has realized an interface between Easyflex and Softbrick.
By using the Solid Online Connector, candidates, and assignments from Easyflex are automatically forwarded to Softbrick, so that the employee can be immediately planned, and his or her hours can be registered in Softbrick. After approval in Softbrick, the hours and allowances are automatically delivered to Easyflex, so that the candidate can be paid. Data no longer needs to be retyped manually. This prevents mistakes.
Marion Hermans
Account manager
Bolap.nl
Start People wants to contribute to a society where work supports the personal development of every participant in the labor market in a positive way, despite how he or she gives substance to work. In this society, Start People wants to implement flexibility in a responsible manner, combining searching for good employees with unburdening clients by taking over tasks.
Start People uses the Solid Online planningstool to schedule temporary workers on location. For example, they have regulators for examinations which are scheduled through this tool.
Jeroen van den Born
Planner/intercedent
Hanzehogeschool
Living and working comfortably – Feenstra ensures that. They make your surroundings more comfortable, safe, healthy, and energy efficient. For advice on boilers, ventilation, insulation, home security and solar panels, Feenstra is the right place
Feenstra has been working with the Solid Consolidation software for many years now. This allows them to generate financial reports in a quick and reliable way.
