Clients

The companies that have chosen for Solid Online

We are happy to be of service in these organisations

Clients

Every day over 100.000 flex workers work through RGF Staffing at different companies and institutions in Europe, mainly in the Netherlands, Belgium, Germany and France. RGF Staffing is part of Recruit, one of the largest HR services in the world, known for brands such as Start People, Unique and Indeed.com.

The Shared Service Center of RGF Staffing NL uses Solid Online for the robotisation of time processing and invoicing. RGF Staffing offers its clients and flex workers their own portals in which hour processing and invoicing are facilitated, but often customers already have their own systems. To link to these, Solid Online has been developed based on the SETU HR-XML standard. Currently, over 10,000 digital invoices from customers’ systems are automatically processed via Solid Online every week. These are followed by the processing of salaries and invoice files in the back office systems of RGF Staffing, after which Solid Online provides the digital invoicing to the customers. RGF Staffing is able to implement new customers without the intervention of programmers. With every new customer implementation, the efficiency of this form of robotisation is proven.

Both staff at the central administration, as well as consultants in the country, are released from repetitive administrative actions. This is accomplished by smart business rules that can be created in Solid Online. Payments and invoicing are handled faster, fewer errors are made, and costs are saved. As a result, customers and flex workers are better served, with higher satisfaction as the end result.

Erwin Haselbekke

Product Owner Billing & E-services
RGF Staffing

“With Solid Online we organize our processes for digital time and expense claims in a flexible manner. Whether this involves XML timecards via a web service or a supplied Excel time sheet by mail, we can implement it quickly and effectively by ourselves. The digital wage processing is now a piece of cake. We have also taken major steps in the field of digital invoicing. We are now able to meet the wishes of our customers. This is because we can now dynamically deliver different forms of XML and PDF invoices. We are no longer depending on standards, but are flexible in our options in this area. In short, ultimate flexibility to the outside world but uniformed and standardized for our internal business processes!”

Actief Werkt! has been active in the temp agency industry for more than 25 years. The company is part of the Actief Group, an international company with an extensive network of offices in the Netherlands, Belgium, Germany, and Austria. ActiefWerkt! is a temp agency with a unique personal approach. The temp colleagues of Actief Werkt! are practical people and with an education level up to MBO-plus. Personal contact is key to the corporate culture of Actief Werkt! They speak the language of their temp colleagues and know what moves them. With over 20 years of experience with personnel in logistics, production, services, agricultural, and food, Actief Werkt! understands the needs of their customers. They use flexible labor and knowledge of HR to help move their customers forward.

Solid Online facilitates remuneration and invoicing for Actief Werkt! Solid Online also ensures that invoices for independent contractors and intercompany organizations are generated and sent.

Theo Kooijmans

Application Architect
Actief Werkt!

“Solid Online gives us the opportunity to digitize the timesheet output and invoices for practically every customer. We set up automatic payment for customers in no time. We can also arrange a solution for complex billing issues in an instant. With the recipe settings in Solid Online, we can easily define exceptions per customer.

In addition to the standard staffing processes and Invoicing, we have recently invested in the optimizing the intercompany and freelance process together with Solid Online. By generating and sending invoices on behalf of the freelancer and intercompany party, we have been able to make a big step. In terms of content, the invoice corresponds to the specified hours and so it can be processed fully automatically. This allows us to quickly generate invoices and most importantly, pay them!

By implementing Solid Online we have implemented flexibility as a standard”

Booking.com is the world leader in online reservations for accommodations. Every day more than 900.000 rooms are booked through Booking.com. The offer of Booking.com consists of nearly 800.000 active properties in 221 regions around the world. With 170 offices in over 60 countries it is no surprise that Booking.com has a large flow of information and finances.

The workflow of the complex financial process behind Booking.com we have tuned in Solid Online. Through tasks, information is collected from a variety of stakeholders worldwide. This may include answers to predefined questions or to upload an export from another system. All this information is automatically processed in an old and familiar Excel sheet by Solid Online. This Excel sheet can be downloaded and customized via the sandbox, through the check- out / check-in mechanism, so that all information can be validated. After approval via our smartphone application, the document will be converted to a format which will be read into SAP. To make the data even more transparent, a number of reports are developed, and also the Pivot analysis tool is used.

Flexcraft recruits, selects, mediates and guides temporary workers in the construction, technology, industry, production, transport, logistics, warehousing, hospitality, care and food sectors. Flexcraft was founded in 1993. The Flexcraft Group has since grown into a company where more than 10,000 temporary employees work every day. At the head office, 150 employees work on growth, quality and continuity.

Flexcraft employment agency has opted for the Connector with an interface between OTYS and Easyflex. Flexcraft needed an optimization of the recruitment process, with fewer manual actions. Solid Online has therefore realized a two-way interface for Flexcraft between ATS (Apllicant Tracking System) OTYS and the back office system, Easyflex. Candidates, customers & contacts, placements and documents are exchanged between both systems.

Because these systems are integrated, all relevant data now flows automatically to the desired system. The Flexcraft employees no longer have to worry about this. The data is always up-to-date in any system, without errors and without delays in input or changes. This way, Flexcraft has the advantage of the specialist features of each package, while for their employees it is as if they only work with one system. This saves a lot of time and increases the ease of work! By creating an automated interface, the process is organized efficiently and effectively. Automatic data exchange avoids intensive and error-prone manual work. This automation now provides an optimization of the process and a scalable foundation for the future.

“The establishment of this interface by Solid Online was a first step, a test. After this successful implementation, we are simultaneously starting up several projects to further automate the Flexcraft processes together with Solid Online. The aim is a lean automated process so that we can provide optimal service to our customers.”

Charlie works is a European employment agency with a strong sense of team spirit. They help their clients by finding extra labor capacity and by suggesting improvements. In order to keep meeting the demand of their customers, Charlie works has switched to Mysolution at the beginning of this year. Solid Online has implemented an Hours Transformer application for Charlie works for the time processing.

For a group of 25 Charlie works hirers this is now a completely automated process. First time right without any user interference. The hours realized from the Transformer flow directly into the payroll and invoicing engine of Mysolution. At the base, the Solid Online Hours Transformer imports the required data from customers, candidates, and placements from Mysolution. On the other hand, the hirers send various hours and declaration file formats. Then, the hours are grouped, checked, and enriched with the necessary Mysolution information in the Transformer. When the hours have gone through the entire workflow, the Transformer creates the required SETU timecard for Mysolution. During the project, the consultants have translated the business requirements into the one-time set-up. Complex unraveling is also applied, such as converting clock times and applying the correct collective labor agreement rules.

Because the Transformer automatically processes the hour files of the customers and sends them to Mysolution, Charlie works no longer has to manually book or process the hours for these customers. Therefore, this facilitation in time processing immediately speeds up Charlie works’ remuneration. A true improvement for Charlie works, its customers and their temporary workers!

Caroline Witzier

Manager Business Support
Charlie works

“Solid really surprised us in the field of guidance and support. In addition to the fact that their tools absolutely add a lot of value, we have experienced the forward thinking in solutions and the fast action handling from Solid as very pleasant. Even if we sometimes did not know how or were unable to do it ourselves, Felicienne and Richard were there for us with an idea or solution.”

P-services is a specialist in everything related to personnel management. Meaning, in temporary employment, payroll, salary administration, HR advice, and absenteeism support – specifically for intermediaries – back office services. They do this in all possible branches and throughout the Netherlands. With years of experience and in-house experts they can permanently unburden entrepreneurs when it comes to personnel services. Good employership is paramount in everything P-services does.

P-services uses Graydon for checking the creditworthiness of their prospects and customers and Mysolution is their back-office system. Solid Online has built an interface between Mysolution and Graydon, so that creditworthiness of prospects and customers is automatically updated in Mysolution. This means P-services is saving a lot of time, previously they had to manually check and keep track of the creditworthiness of their customers every year.

Through the Solid Online Connector credit reports are requested from Graydon in three cases: for new relations, when there is a change in the creditworthiness of a company, and one year after the last credit report has been requested. Graydon collects data from different sources and signals changes that are important for P-services. This concerns, among other things, financial calamities, credit limit information, and the Graydon rating. The obtained report is automatically added to the client’s file in Mysolution.

Previously, P-services had to manually look up the credit report for each customer in the Graydon portal and download this every year. Then the report has to be uploaded in the customer card in Mysolution where the fields had to be filled manually. Now, because of the integration between Graydon and Mysolution the information from Graydon is automatically updated in Mysolution. This solution does not only saves P-services time, but also ensures that credit data is up to date and correct at all times.

Vincent Vonk

Manager Finance & Control P-Services

“Solid Online’s integration of our back office system Mysolution with Graydon has resulted in enormous efficiency gains and having reliable data at all times.”

Trend People is a committed, accessible and recognizable employment agency that offers various forms of services: temporary employment, secondment, recruitment & selection and payrolling. Trend People is active in the office, healthcare, logistics & technology sectors. The company always revolves around fast and professional mediation with quality as the starting point. With personal attention and genuine interest in both candidates and employers, Trend People knows how to make the most successful match time and again.

Trend People started to use the front office software of Carerix last year. It was essential that the new front office could be linked to their existing Easyflex back office. The Solid Online Connector was the right solution for this. Solid Online has a partnership with both Carerix and Easyflex, allowing Trend People to be directly linked to the Connector for the interface between Carerix and Easyflex.

How does this interface work?
Data of candidates, clients and contact persons are entered by Trend in Carerix. When a placement is realized, this data is automatically transferred to Easyflex via the Connector. Via this integration, the placement is also created in Easyflex, whereby the wage statement data and wage period data of a flex worker are directly added. Information about the status of the data transfer is sent back to the user in Carerix, so that the employee sees at a glance whether the data has been successfully transferred to Easyflex, when the data was last synchronized or what action is still required to successfully transfer the data to the back office. Data adjusted or enriched in Carerix at a later time are automatically updated in Easyflex within a few minutes.

Anette Huisman

Regional Manager Trend People

“We are very satisfied with the Solid Online Connector between Carerix and Easyflex. We have the advantages of the extensive front office functionalities of Carerix and the familiar back office features of Easyflex without having to transfer data manually. We see more possibilities with the Connector in the future. Sending data from Carerix to Easyflex is now almost fully equipped. We already have some topics in mind for the return from Easyflex to Carerix, so that it will no longer be necessary to log in separately in Easyflex. Like debtor monitoring by the use of tasks or keeping track of the phase system.”

Synergie is an all-round HR service provider with a special focus on Transport, Logistics and Industry. The company is a specialist in personnel work and advice, temporary work and recruitment & selection, but also in-house services, outplacement and training. Synergie Netherlands is part of the French Synergie Group S.A. Over the years, the company has grown into a multinational company, which is now active with more than 600 branches in fifteen different countries. The organization consists of 4 parts; Synergie International Recruitment, Synergie Logistics, Synergie Employment Agency and Global Cross Sourcing. Every day, more than 50,000 candidates are employed from all these locations. This makes Synergie Groep S.A. one of the market leaders in France and ranked 5th in Europe.

Synergie Uitzendbureau uses OTYS to match temporary workers to open vacancies. They use Nocore as the back office. To keep the data synchronized between the two systems, Synergie Uitzendbureau uses Solid Online’s Connector.

How does the Connector work at Synergie Uitzendbureau?
When the candidate is placed in OTYS for an assignment, the data of this temporary worker is transferred to Nocore via the Solid Online interface, including notes that have been added in OTYS for notification to the Nocore back office. In addition, active customers and contacts are synchronized between both systems. Changes that are relevant for the front office and the back office application are implemented in OTYS. Solid Online ensures that this data is updated in Nocore within a few minutes. This integration saves a lot of time because retyping data is not necessary.

This way the employees of Synergie Uitzendbureau have time to spend on things that really matter!

“Solid gave us good assistence in regard to what we wanted to link, when and in which direction. Solid is easily accessible and provides good service.”

For more than 40 years RAU | CONSULTANTS has been the specialist for all services regarding the subject “people” in the food industry and other sectors and industries. Rau is the absolute food specialist, who understands the specific requirements in food industry like no other and knows where to find the right candidates and how to successfully guide and place them. Through years of experience in this industry and the collaboration with different companies and institutions, Rau has built a very extensive network, of which clients and candidates make use. The businesses RAU | FOOD RECRUITMENT and RAU | EXECUTIVE SEARCH are now using Solid Robotic Accounting in combination with Otys recruitment software. Solid Online and Otys have brought their two systems together to provide RAU | CONSULTANTS with one seamless solution for invoicing recruitment fees and recruitment expenses. With this partnership Solid and Otys are bringing together their respective expertise in recruitment as well as integration and financial services to create an end-to-end solution. RAU | CONSULTANTS is the first client to use this particular interface and service.

One interface for three solutions:

1. Automatic billing of recruitment fees
The recruitment and placement of candidates is managed in the Otys system. All fees are directly synchronised with the Solid system for invoice generation. Users have full flexibility: they can immediately invoice any fee, invoice at a later date, grant discounts etc.

2. Automatic processing of expense claims
When a candidate incurs expenses as part of the recruitment process, these are uploaded in Solid. The expense is automatically routed through an approval process. Solid captures the amount and date on the receipt and generates financial entries. The candidate can be reimbursed and with a few simple clicks an invoice is generate, approved and sent.

3. One central client view
Information about invoiced expense and revenue is of course available in Solid. At the same time, all invoiced amounts are instantly updated in Otys. Also the invoice pdfs are directly made available in Otys. This provides one central client overview in Otys.

Tim Rau

Owner and Director RAU | CONSULTANTS

“We especially appreciate the personal collaboration and interaction with the Solid team – always very friendly, reliable and quick to find good solutions. Thank you!”

Kennisjobs is a high-quality temporary employment selection company that really gets to know its candidates and companies. Kennisjobs is active on the labor market in East and West Flanders and specializes in the Construct, Industry and Office segments. Kennisjobs looks beyond the CV of its candidates and looks for the values that motivate a candidate in life and work. Every person is special and every person deserves the attention to be discovered. The person behind the career is central to Kennisjobs. Kennisjobs also acts as a personal job coach and confidant on the way to a tailor-made job. Recognizing talented people and quickly introducing them to dynamic companies is the strength and social added value of Kennisjobs!

Kennisjobs uses the back office functionality of BrightStaffing for the invoicing and payment of temporary workers. Carerix has been operational since mid-October for the recruitment, selection and placement of candidates. Solid Online streamlines the recruitment process for Kennisjobs by linking the front office Carerix to the back office system. Because data no longer needs to be transferred manually from the front office to the back office, Kennisjobs saves a lot of time. In addition, errors are prevented.

Quickly transfer data and create contracts
Data of candidates, customers and contact persons are initially entered in Carerix. As soon as this data is required in BrightStaffing, it can be transferred to the back office system with “the push of a button”. When a placement is realized in the recruitment system, an email is sent to the back office employees of Kennisjobs containing the contract information recorded in Carerix, and the request to create a contract for this placement in BrightStaffing. Contract details that become available at a later date are complemented in BrightStaffing.

Kennisjobs has chosen to manage data changes of candidate, customer and contact persons from the front office. Only data that is relevant for remuneration and invoicing are maintained in the back office. Relevant changes are automatically synchronized to the other system via the Connector, all within minutes. As a result, the data in the front and back offices of Kennisjobs remain the same.

Hendrik Bogaert

Manager
Kennisjobs

“It was pleasant to work with the professional people from Solid Online. We always felt they were strongly committed as if it was for their own company that they wanted to make it succeed.”

SD Worx offers complete services in the field of salary administration, employment law and tax support, HR processes and HR software. These can be bundled in an integrated package or delivered in separate parts. SD Worx works in the Netherlands and beyond. With a unique total package of software and services, SD Worx makes an important contribution to a professional Payroll & HR policy of its customers. SD Worx helps companies to help their employees, from A to Z. By making full use of SD Worx solutions, employees as well as teams and organizations achieve better results.

SD Worx staffing & recruitment uses Easyflex as its back office, and recently started using Carerix as its front office. It is essential for SD Worx that the data in both systems is the same. Solid Online, together with Carerix and HRLinkIT, took care of the data migration from Easyflex to Carerix, so that the data of clients, contacts and candidates are up-to-date in both systems. In addition, SD Worx uses the Solid Online Connector for the link between Carerix and Easyflex.

Built-in company credit check
Between Carerix and Easyflex a credit check takes place in which the customer is assessed. The credit check is requested by Carerix and sent to Easyflex via the Connector. The result of the credit check is entered in Easyflex, and from there it flows back to Carerix. This way, SD Worx knows exactly how much they can spend or how many people can be placed at a customer.

Data exchange between Carerix and Easyflex
Customers, contacts, candidates and placements are entered and updated by SD Worx in Carerix. All data required for error-free remuneration and invoicing, such as requests, customer, candidate and contact person, flow through the Connector from Carerix to Easyflex. If relevant new information arises in Easyflex, for example when a placement ends, this information flows back to Carerix.

With all data complete and continuously up-to-date, SD Worx is ready to quickly and accurately place and pay candidates.

Kristiaan Bossinga

Manager BPM department SD Worx

“Together with Martine and Richard we worked on a complex and challenging project. Partly due to their added value, we have experienced the cooperation as very pleasant and we are very satisfied with the result. During our collaboration in this project, we have experienced Martine and Richard as very flexible, knowledgeable and accurate. They always worked in a solution-oriented way. In addition, they are very pleasant people to work with!”

Movares is a consultancy and engineering company that provides products and services in a wide area, ranging from mobility to water and energy. Collaboration, an open attitude, and room for innovation are very typical aspects of Movares’ work in the world of infrastructure and mobility. Contributing to a liveable, accessible, and sustainable country (the Netherlands) is the common thread running through their activities. This comes forward in the projects of Movares, as well as in its business operations. Movares is the cleanest large consultancy and engineering company in the Netherlands with the lowest CO2 emissions. Their engineers and consultants always come up with technically achievable and creative solutions. They deliver solid work based on well thought out plans. Together with their clients, partners, and knowledge institutes, Movares realizes successful and future-proof solutions for complex issues.

Movares has opted for the Solid Online Connector with an interface between Otys and AFAS. Candidates are created in Otys and are linked to a job opening. As soon as the job opening has been set to ‘accepted’ status, the information of this candidate is transferred to AFAS via the Connector. Movares chose to let Otys be the leading system. This means that changes within existing candidates are implemented in Otys. The Solid Online Connector ensures that these changes are visible in AFAS within approximately one minute.

Roelof Oppenhuis

Projectmanager
Movares

“At Movares, we strive for a high degree of digitization. We prefer to automate recurring manual actions so that we can efficiently provide our clients with advice. The interface that we have realized with Solid Online is the next step to a more efficient recruitment process.”

As a social employment agency, Flexpay thinks along with its talents. Flexpay’s mission is that participation is possible for everyone who can and wants to work. At the same time, Flexpay facilitates and relieves employers. This way, Flexpay supports talents with a disability and other job seekers by offering a workplace. Self-esteem, development, social contacts and (partial) financial independence are important issues for talents with a disability or distance from the labor market. Having a paid job stimulates this. Flexpay’s aim is to realize the transition to a direct employment relationship between employer and employee. Flexpay also ensures consistent payment of salary. This provides peace of mind, allowing talents to develop better and often move on to permanent employment with a client. The employee’s peace of mind translates into a lower absence rate due to illness and fewer dropouts. Additionally, talents feel they are taken seriously and have indicated that by having an employment contract they have a better focus on the home situation. Creating possibilities is much more effective than looking for the single right answer.

Social employment agency Flexpay has opted for an interface between Otys and Easyflex by means of the Solid Online Connector. The connection for Flexpay ensures a more efficient data flow between their Otys and Easyflex environments. Flexpay has chosen Otys as the leading system. The connection starts as soon as a Flexpay employee presses the “Send to ConnectYourFlex” button during an assignment in Otys. After pressing this button, the assignment and the associated flex worker and relation will be transferred to Easyflex by the Connector. In addition, flex workers, relations and placements that are already sent, will be updated in Easyflex if they are changed in Otys. The Connector will send changes made in Easyflex back to Otys so that there is no data difference between the 2 environments.

Nicole Gelderman

Administrative Assistant Flexpay

“Solid Online does not think in limitations but in solutions and possibilities!”

Kramp started out 65 years ago as a small one-man business. Now Kramp has grown into the largest supplier of parts and accessories for the agricultural sector in Europe. At Kramp, many top brands come together. Kramp is active in more than 24 European countries, but there is still a family culture that cherishes its local origin. For example, Kramp’s customers are serviced by a local partner, specialists who know the market and speak the customer’s language. As a company active in the agricultural sector, Kramp knows how important it is to treat the environment well, and their product range is therefore becoming increasingly sustainable. Kramp sells products with an FSC (Forest Stewardship Council) label, and all packaging bears the Green Dot logo. This logo indicates that the company makes a financial contribution to the selective collection, sorting and recycling of packaging. Kramp knows the market and the possibilities to make work simple and efficient. Kramp has the largest range of technical parts in Europe with a powerful logistics network and professional support. Whether a company is active in the Agri-market, Garden & Park sector, Earthmoving or Machine Construction: Kramp keeps companies running.

Solid Online realized an interface between Randstad and Workday for Kramp. From now on, employees and assignments will automatically flow from Randstad to Workday.

Patrick Grootaarts

Information Analyst Kramp

“Due to the continuous further digitization of our HR processes, we are very happy with the interface via Solid Online, making manual creation and/or changes a thing of the past for our large group of temporary workers. Besides the time savings both on the side of Kramp and of temporary employment agencies, this also results in a quality improvement, which means that we can involve temporary workers even closer to our organisation. Furthermore, this opens the door to connect other integrations, countries and employment agencies. By this, Workday is stabilizing its position as our leading HR system.”

Novisource is a Business & IT consultancy company with a strong focus on business service providers in the financial sector (banks, insurance companies, pension funds & asset managers). Novisource offers change capacity within the business themes of Regulatory change and Digital transformation, supported by knowledge and expertise in the field of Information services (data management & application integration) and Information security. Novisource’s consultants understand the world in which financial companies operate and have the right experience and knowledge of: products, processes, legislation and regulations and the associated IT landscape within the financial sector. This enables them to support changes in the total chain for this sector. Novisource works with knowledge teams and Novisource’s consultants connect theory with practice, aimed at continuous improvements. This way, they contribute in a sustainable manner to the change processes of their clients. The core values of Novisource are ‘enthusiastic’, ‘connecting’, ‘decisive’ and ‘enterprising’. These are reflected in the way Novisource invents, learns and practices. This way, Novisource helps its clients to realize change ambitions.

Novisource has opted for the Solid Online Connector with a link between recruitment software Carerix and financial software Exact Online.

Novisource works with both its own (internal) professionals and external professionals, such as freelancers. All contracts with clients are recorded in Carerix. The timesheets of all professionals are also kept in Carerix. Before this data is processed in the financial administration in Exact Online, a periodic overview report is generated. This report contains not only the timesheets per consultant, but also contract information, such as sales rates, cost price, contract duration, customer information, etc. As a result, the completeness and correctness of turnover and cost price can be determined very quickly and easily and productivity is mapped in detail. The data is then ready for invoicing. Once the sales invoices have been created and processed in Carerix, they are retrieved from Carerix via the Connector and sent to Exact Online. Based on the information sent, a sales entry is automatically generated here on the correct ledgers, cost centers and cost units. Since this process is fully automated, the chance of errors is very small and costs are saved.

Christian Plaizier

Financial Director
Novisource

“We chose Solid Online’s Connector because it enables us to quickly and easily check contract data and time registration for correctness and completeness. Until recently, revenue recognition was a labour-intensive exercise, but fortunately this is a thing of the past thanks to the Connector. The automated booking from Carerix to Exact Online is also very reliable and fast. The implementation went very accurately and smoothly thanks to a very pleasant and professional collaboration with Solid Online. We are already thinking about extending the Connector to other systems we use, such as Nmbrs.”

AnyLinQ helps organizations to take the next step in a data-driven world – now, later and in the future. AnyLinQ ensures customers to have their data available, so that they can manage and use it properly. Anylinq also helps to extract value from data, so that companies can make a difference. In addition to advice and support, AnyLinQ also offers specialists who design and implement innovative projects and services. They use a self-developed model which is called IT.Redefined. A new look at IT where the customer really comes first. AnyLinQ connects technology, knowledge, and services.

AnyLinQ has opted for the Solid Online Connector with an interface between AFAS (job offers, realization of projects) and the recruitment software Carerix.

Data from AFAS to Carerix
Incoming job offers from clients are entered into AFAS by AnyLinQ. Via the Connector all the information from the job offer is transferred to Carerix, including the corresponding sales contact and if applicable also the end customer. In Carerix, internal and external employees are matched to these job offers.

AFAS Data from Carerix to AFAS
Employees are created in Carerix. As soon as an employee is placed in Carerix for the first time, the information of the candidate is transferred to AFAS via the Connector. For employees who enter through a supplier, it includes the linked creditor. Also, the documents that are required in AFAS are included. For example, a copy of the Chamber of Commerce extract, a confidentiality form, or a signed employment agreement. These documents are automatically removed from Carerix, so that these are only available at the location where they are needed for business operations, in this case that is AFAS. When the status of the job offer in Carerix changes to Closed (not scored) or Scored, the enriched information is returned to AFAS. This includes rate agreements, work agreements and placement information. As a result, the user in AFAS has the correct data available to create the project in AFAS.

AnyLinQ has chosen for AFAS as the leading system. This means that changes to existing job offers (forecasts), sales relations and candidates are implemented in AFAS. The Solid Online Connector ensures that these changes are visible in Carerix within about one minute.

The user is kept up to date about the status of the data transfer through notes and reports in Carerix. This allows immediate action to be taken if incorrect or incomplete information has been entered.

MultiFlexx was founded in 1994 and has years of experience and an exceptionally big network in the profit and non-profit sector. MultiFlexx is advising and assisting the entire process in hiring temps, secondment workers, freelancers, IB 47-ers, volunteers and trainees. They execute this flawlessly, tailored to the needs of the organization. MultiFlexx is continuously working on optimizing their processes, resulting in significant savings for organizations that have many temps. MultiFlexx can also (pre) finance the full deployment of flexible labor. This ensures the MultiFlexx customers peace of mind on the work floor and no stress about late payments. Temps can fully focus on their work and continue to enjoy working for the organization.

MultiFlexx has opted for the Solid Online Transformer for the invoice processing of freelancers. How does it work?

Masterdata to AFAS
The master data of the freelancers, suppliers, and clients are imported into the Transformer from FMS. A creditor is created in AFAS for the freelancers and other suppliers. Existing creditors are updated. Relevant data is imported, such as invoice type, invoice frequency and funding percentage. Freelancers can opt for self-billing or receive a pro forma invoice with all the necessary information for invoicing to MultiFlexx. Other suppliers receive a pro forma invoice for commission, in other words the commission + wages (onward invoicing).

Placement and compensation
On a weekly basis the relevant placements, hours, and allowances are obtained from FMS and imported into the Transformer. The hours are automatically grouped in the Cockpit based on the invoicing data of the freelancer or supplier, taking the invoice frequency into account, amongst other things.

Overview
It is possible to upload invoice attachments which are sent to the freelancer or supplier. In addition, a final check can be done on the content of the invoice or pro forma. This is then sent to the freelancer or supplier. A copy is sent to the MultiFlexx administration, so that they have an overview of all the e-mails that have been sent from Solid Online. After the self-billing has been sent, a financial transaction is automatically created in AFAS for the corresponding creditor. The financial department of MulitFlexx can immediately see when which amounts must be paid. After the pro forma has been sent, an obligation is automatically created in AFAS for the corresponding creditor.

By using the self-billing (reverse billing) solution within the Solid Online Transformer, MultiFlexx and their freelancers are assured of a fast and error-free process of all invoice data. This makes the financial settlement a lot easier.

Stephen van Houwelingen

Financial director MultiFlexx

“Solid Online gives us the opportunity to digitize invoices and proforma messages on behalf of the freelancer and the lender. This allows us to work more efficiently, and we can pay the freelancers faster. We would especially like to thank Martine for the fantastic cooperation on this project.”

ZuidZorg is a home care organization that does everything in its power to make their clients’ lives a bit more pleasant. Whether it concerns light care or complex care, ZuidZorg offers clients good care throughout Southeast Brabant in the Netherlands. ZuidZorg works with qualified and professional employees who, together with the client, investigate what they are able do themselves and where they need care and support. This way, clients can continue to do as many of the things that are important to them. ZuidZorg offers everyone, young and old, the opportunity to live at home longer, in a safe and pleasant way.

ZuidZorg maintains close contacts with general practitioners, specialists, municipalities and social organizations and is an important extension of their care. Thanks to all these connections, ZuidZorg occupies a key position in the neighborhood. No matter what kind of care it concerns, ZuidZorg is trusted and close by!

ZuidZorg recently opted for OTYS Recruitment Software for the recruitment & selection of new employees. Loket.nl is used for salary processing. ZuidZorg has opted for a link with the Solid Online Connector between OTYS and Loket.nl for the exchange of candidate and contract data. As soon as an employee’s contract has been created and approved in OTYS, the information required for salary processing is transferred to Loket.nl. This way, data does not have to be manually retyped and salary processing can take place correctly and on time.

Working on ambitions together has been the motto of Teamflex personnel services for the past 13 years. Central to this is a continuous search for development of talent. Training and guidance play an important role in the development of the temporary employees as well as the regular employees. By having its own driver training, professional educational partners, assessments, and job interviews, Teamflex is continuously expanding its flexible and permanent teams with motivated and qualified individuals.

Teamflex is operating in different fields, including transport, logistics, civil and construction engineering and office personnel. The candidate is put central in the search for a suitable job to ensure that the candidate is matched to the right position. With additional training and/or courses, there are countless opportunities for candidates to develop further. As mentioned before, working on ambitions together!

Solid Online has realized an interface between OTYS and HelloFlex for Teamflex. Data of candidates, customers, contact persons and placements are automatically exchanged between both applications at the desired time. The necessary information about the employment contract, the candidate, customer, and contact person are passed on to HelloFlex, so that the payment can take place in the back-office software.

Michiel Kuiper

Senior Application Manager
Teamflex

“Almost everything is done digitally nowadays, but communication between different software packages sometimes still seems to be very difficult. Solid Online offers the solution and has helped us establish an interface between Otys and HelloFlex. Through this interface, candidate, customer, and contact persons are automatically sent to Helloflex and even a contract in draft status is created. This saves us a lot of time, but the most important thing is that there are no mistakes at all in the process. During the project we were guided by Richard Baas. His knowledge of the different applications and the staffing industry contributed to a successful implementation.”

De Pooter has been providing happiness at work for over 70 years. Their specialty lies in the secondment of MBO and HBO (Bachelor) skilled technicians and logistics professionals. These people work on challenging projects in the process, manufacturing, food, and the supply chain industry. De Pooter believes in the power of people, excelling in life when doing something they are good at and doing something that they enjoy. This forms the basis for their services: the secondment of personnel and offering recruitment & selection solutions for companies.

De Pooter has chosen for the Solid Online Connector with an interface from Carerix to Helloflex for the following topics:

Clients, departments, and contact persons
Candidates
Contracts
Documents
Notes

The old interface of De Pooter needed a replacement. Solid Online has taken over the specifications of the old interface and has expanded this with new wishes. Important additions include transferring relevant candidate and contract documents to HelloFlex and creating notes/tasks on the contract. Furthermore, the integration of Solid Online supports the exchange of departments amongst the clients. When the information of the client is saved in Carerix, it is transferred to HelloFlex. The relevant departments are added there, which become available in Carerix via the interface. Through the useful filter option in Carerix, the user in Carerix simply selects the correct department for the placement. When this placement is passed on to HelloFlex, the contract is directly linked to the correct department!

Valérie Esselbrugge

Office coordinator
de Pooter

“Solid Online has created a nice interface. With thanks to the great assistance and support of Martine. Nothing is too much to ask. Because of her expertise and quick actions, we can proceed quickly when we get stuck. It is a nice experience to set up an interface together which will now benefit us a lot. For example, we are currently setting up a whole new process within the organization. This ensures more efficient work. We have now finished up the first phase, on to the next!”

ANTS is a flexible, transparent and service-oriented company, specialized in human resources. The planning employees arrange the best team for all their customers, every day. A specialty of ANTS is that they arrange flexible, qualitative and stable teams for manufacturing companies. They are committed to clear communication, like to think along with the wishes of customers and, partly because of this, they have grown rapidly since the start in 2017. Ants has a young and dynamic team, known for taking good care of their people!

From now on, for ANTS, candidates are automatically linked between Plan4Flex and HelloFlex through the Solid Online Connector. When the status of the candidate is set to ‘Active’ in HelloFlex, the Connector retrieves the data and transforms it into the structure of Plan4Flex. Secondly, the candidate can be planned in Plan4Flex. This process saves valuable time in transferring candidates, because this doesn’t have to be done manually. This provides again a successful connection with the Solid Online Connector!

Every day, the recruiters of Ruimbaan are putting hundreds of temps to work in different sectors in the area of Gouda, Rotterdam, and Alphen aan den Rijn. The company has been around for 30 years, during that time a lot has changed in the temporary agency world. For example, in the early days the data from job seekers and companies was collected in an actual card catalog. Despite the current digital era, personal contact is the most important thing for Ruimbaan. After all, temporary agency work remains human work. Ruimbaan invites applicants for an intake interview so that they get to know them well. Since Ruimbaan also knows its customers very well, the employment agency can make a good match. In addition, they are creative in coming up with solutions for work processes within organizations. The slogan “Getting the Job Done – Thinking Differently, Working Differently” fits perfectly in all of this.

Ruimbaan has opted for the Solid Online Connector between the recruitment software called OTYS and the back-office software called Freepack. The extended standard package for financial and temp administration of Freepack has been added for Ruimbaan to the Connector. A significant amount of time has been put in realizing this connection, because a number of specific translation tables and conditions had to be worked out for this. The patience was rewarded with a dynamic solution that exactly meets the wishes and cannot be found anywhere else. All data of placements, candidates, clients, and contact persons are immediately visible and are exactly the same in OTYS and in Freepack, without the manual retyping procedure. This reduces the administrative burden for Ruimbaan and prevents errors from happening.

Patrick Verkaik

Marketing Manager
Ruimbaan

“Thanks to Solid Online we have been able to create an interface between Freepack and OTYS. Now we can transfer candidate data, customer data and placement data from OTYS to Freepack. This will save us a lot of valuable time. During the process we were well guided by Richard Baas, who I would like to thank for all the time invested in the project. Because of the differences between the programs, we ran into all kinds of problems that were eventually resolved, with this beautiful interface as the result.”

Temp agency Haldu Group, located in Groesbeek, focuses on sending out professionals in the construction, engineering, and automotive industry. Recruitment and selection are all about professional, personal, and close contact with the team, which consists of a great variety of specialists.

Recently, Haldu Group has changed their existing back-office for the software of HelloFlex/FlexService. For several years they have used Carerix for the recruitment and selection of professionals, with which they can easily keep track on all commercial activities within the organization.

Solid Online has taken care of the data migration of the clients and contact persons from Carerix to HelloFlex. The test migration that was carried out has enabled Haldu Group to correct data in Carerix where necessary, for example when the entered visiting address or invoice address of the client was not correctly filled out. The product migration went very well because of this.

To reduce the administrative burden and to prevent errors from happening when manually retyping data from Carerix to HelloFlex, Haldu Group has chosen to use the Solid Online Connector with an interface between Carerix and HelloFlex for candidate, client, and contact person data.

The Connector provides a very nice interaction between the data in Carerix and HelloFlex. Relevant candidates, clients, and contact persons from Carerix are created in HelloFlex via an interface. Then, these are visible in FlexService as well. After leading modifications in HelloFlex, the data is updated in Carerix. Several useful features increase the user friendliness. The date and time of the last synchronization is shown in Carerix so that users are always up to date on the latest situation. Any errors are directly visible for the user in Carerix so that the user can immediately follow up and correct them. The status of the candidate, client and contact person is also synchronized between the two systems. Is the candidate leaving the employment in HelloFlex? In that case, the status is also updated in Carerix so that Haldu knows whether to include this candidate in the recruitment process.

The Solid Online Connector interface for Haldu Group is completely set up according to the wishes of this temp agency and tailored to what suits their business process. Efficient and effective!

Splendit, a consultancy company specializing in IT, was founded in 1999. Splendit has a qualitative and close cooperation with nearly all major IT consultancy companies in Belgium. This ensures that they receive more than 80% of all outstanding applications on the Belgian market. Thanks to this collaboration, Splendit can offer its consultants many different, challenging, and diverse projects. As a result, a lot of consultants find their way (back) to the company. Not only does Splendit offer a lot of variation, but the consultants are also put at center stage. Splendit has chosen for Solid Online. The customers of Splendit send an e-mail with the job offer details. Via the Solid Online Transformer, the customer and the position are recognized, by which a job offer is automatically created in Carerix.

How does this work?

With the Solid Online Connector the agencies, contact persons, and positions from Carerix are sent to the Transformer. E-mails from the agencies are automatically forwarded to the Transformer by Splendit. Since the clients are known, these can be recognized with the e-mail address of the original sender. Then the position from the e-mail subject is checked against a translation table. The translation table contains the existing positions from Carerix with possible customer names. When all data is known in the Transformer, the job offer is automatically created in Carerix. If any information is missing, Splendit can fill this out in Carerix, or create an extra translation table entry in the Transformer, after which this customer or position will from there on be processed into a job offer.

Toni Sommerfeld

Contracting & Quality Manager Splendit

“From day one, we have experienced a very professional cooperation with Solid Online. All agreements are followed, the deadlines are realistic, a no-nonsense approach. In the test phase, all issues were taken up and resolved very quickly. After completing this project, we will certainly look forward to the following implementations of tailor-made developments. The sky is the limit. In the long term, we see a real partnership that both parties can benefit from.”

Tops personeel (TOPS staffing) is the dedicated specialist within the landscaping and civil engineering industry. With personal attention, clarity, and expertise, Tops is valuable distinctive for the employee and the employer. TOPS focuses on knowledge development, knowledge sharing, and delivering quality. They look at the individual behind the application and are very driven to find the best match.

TOPS recently decided to switch to Bullhorn’s Recruitment Software. Solid Online has provided the data migration of clients, contacts, candidates, placements, previous work experience and notes from the existing temp agency software towards Bullhorn. All information that is required in the recruitment process is available in Bullhorn.

In addition to the data migration, Solid Online has realized the interface between Bullhorn and HelloFlex for TOPS. Data from candidates, customers, contacts, and placements are automatically exchanged between both applications at any desired moment. The needed information about the contract, candidate, customer and contact person is passed on to HelloFlex, so that the payrolling can take place in the back-office software.

Melvin Wernert

Senior advisor TOPS personeel

About the data migration to Bullhorn: “We have been working with Bullhorn for over a week now and all the data we need is available as we had envisioned. We want to thank Martine very much for her endless and enormous efforts the last few weeks. It was a 24/7 operation, and I would not have wanted another party and definitely no other person by our side to do this huge job, thank you!”

Tankpersoneel / Ready4You (Petrol station personnel) provides a complete range of services when it comes to personnel placement. Thanks to years of experience in the industry and the cooperation with all the big brands, such as Shell, BP, and Esso, Tankpersoneel / Ready4You knows exactly which employee is the right fit for which job offer at these petrol stations.

Solid Online has built a clever custom tool for Tankpersoneel / Ready4You. In this tool, the hours and expense claims from the planning module of Plan4Flex can be uploaded. Then, these hours and expense claims are automatically sent as an XML invoice file to the financial software Exact Online. Once it has arrived in Exact, the file is automatically formed into an invoice in the desired format of the receiver. From here, the invoice can be sent to the customer of Tankpersoneel / Ready4You.

Marco Lub

Operational manager Tankpersoneel / Ready4You

“Solid Online has proactively thought about our wishes and has always been very alert and attentive towards adjustments. Because of this, we have received a simple, but very effective custom tool that does what was promised in advance. Besides the expertise, we also noticed and appreciated the involvement and kindness of the employees of Solid Online.”

Bolap.nl is a temp agency specialized in “clever” personnel. They mainly provide personnel for the construction-, demolition-, production-, logistics- and cleaning sectors. For one of Bolap.nl’s logistics customers, Solid Online has realized an interface between Easyflex and Softbrick.

By using the Solid Online Connector, candidates, and assignments from Easyflex are automatically forwarded to Softbrick, so that the employee can be immediately planned, and his or her hours can be registered in Softbrick. After approval in Softbrick, the hours and allowances are automatically delivered to Easyflex, so that the candidate can be paid. Data no longer needs to be retyped manually. This prevents mistakes.

Marion Hermans

Account manager
Bolap.nl

“With this interface we no longer need to update everything manually and there is always a connection between our client’s planning- and time registration on the one hand, and our salary- and staffing software on the other. It saves time and reduces the chance of errors. We are happy with it!”

Start People wants to contribute to a society where work supports the personal development of every participant in the labor market in a positive way, despite how he or she gives substance to work. In this society, Start People wants to implement flexibility in a responsible manner, combining searching for good employees with unburdening clients by taking over tasks.

Start People uses the Solid Online planningstool to schedule temporary workers on location. For example, they have regulators for examinations which are scheduled through this tool.

Jeroen van den Born

Planner/intercedent
Hanzehogeschool

“Because of its wide range of possibilities, Solid Online has a tailor-made planning system in which – in our complex and error sensitive planning process – all needs and wishes are met. This has led to a flawless planning process and bought us time for two days per planning week!”

Living and working comfortably – Feenstra ensures that. They make your surroundings more comfortable, safe, healthy, and energy efficient. For advice on boilers, ventilation, insulation, home security and solar panels, Feenstra is the right place

Feenstra has been working with the Solid Consolidation software for many years now. This allows them to generate financial reports in a quick and reliable way.